This means that they will stay on your sent item in the Sent Items folder but the recipient of the message will receive the message without categories. Strip or leave categories for recipientīy default categories are private use only. The above code copied in ThisOutlookSession of the VB Editor. If TypeOf Item Is Outlook.MailItem And Len(Item.Categories) = 0 Then Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean) You can use the code below for review or manual installation. The following code is contained in the zip-file referenced in the Quick Install. Paste the copied code in the ThisOutlookSession module.Download this code-file (catdialog.zip) and copy the code from the CatSentItems.txt file or copy the code below.You can cancel this dialog in case you want to send it without a category. For each message that you have forgotten to set a category it will automatically prompt you to do so with the Categorize dialog. If you want to be reminded to set a category when sending a message, this variant of the above macro might work better for you. The original Categorize icon is available as a custom icon when you add a button for the macro on the QAT or Ribbon to make it look and feel like a native option. Add a button for easy access to the macro or press ALT+F8 and select the macro you want to execute.Sign your code so you won’t get any security prompts and the macro won’t get disabled.If you copied the code, paste it into a new module. Extract the zip-file and import the ShowCatDialog.bas file via File-> Import….Open the VBA Editor (keyboard shortcut ALT+F11).Download this code-file (catdialog.zip) or copy the code below.The Show Categories Dialog macro is a really short macro which launches the built-in Color Categories dialog of Outlook for the current message.īy creating a button for this macro you’ll have 1-click access to the categorize feature when composing a message. Strip or leave categories for recipient.Method 2: Categorize when sending macro.This guide contains a small simple macro offering easy access to the Categorize function when composing a message and a variant of that which will help you to remember to set a category when sending a message.

Sadly, it doesn’t offer this option directly on the Ribbon for easy access nor is there an option to add it to the Ribbon or Quick Access Toolbar (QAT) yourself.įor real “categorizers” and people who like to create rules based on categories, this omission makes categorizing sent items a cumbersome process. Outlook offers the option to categorize your Sent Items via the Messages Options dialog when composing a new item or when you go into the Sent Items folder after you have sent your messages.

Categories not showing in outlook